Overview

Lagos Business School is committed to creating and transmitting management and business knowledge based on a Christian conception of the human person and of economic activity relevant to Nigeria and Africa at large. We strive to be a world class business school which will have a significant impact on the practice of management.

Job Position: Personal Assistant to the Dean

Job Location: Lagos

Job Description

  • To provide comprehensive administrative and secretarial support to the Dean, ensuring the smooth and efficient operation of the Dean’s office.
  • The Personal Assistant (PA) is the key point of contact between the Dean and internal/external stakeholders and manages communication, schedules, and special projects

Job Responsibilities

  • Manage the Dean’s daily schedule, including appointments, meetings, travel arrangements, and other engagements.
  • Prepare documents, reports, presentations, and correspondences for the Dean.
  • Handle incoming calls, emails, and mail, and respond on behalf of the Dean when appropriate.
  • Maintain and update the filing system (both electronic and paper-based) for the Dean’s office.
  • Schedule, organise, and coordinate meetings and conferences, including preparing agendas, minutes, and documentation.
  • Ensure the Dean is well-prepared for meetings with background research and briefings.
  • Serve as the first point of contact for all matters related to the Dean, ensuring effective communication between the Dean’s office and internal/external stakeholders.
  • Draft, proofread, and edit correspondences and communications on behalf of the Dean.
  • Handle sensitive and confidential information with discretion.
  • Manage the Dean’s travel plans, including flight bookings, accommodation, visa processing, and itineraries
  • Oversee the smooth operation of the Dean’s office by managing supplies, equipment, and ensuring a professional work environment.
  • Coordinate office maintenance and liaise with service providers when necessary.
  • Manage the school’s monthly breakfast club meetings while ensuring adequate administrative and secretarial support
  • Maintain database of contacts and be innovative in the use of contact information.
  • Take notes, minutes, dictations and summaries for meetings
  • Conduct background research and present findings
  • Manage adhoc and specific projects as assigned by the Dean.

Required Competencies:

  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • High level of professionalism, confidentiality, and discretion.
  • Strong interpersonal skills and the ability to work with diverse teams.
  • Ability to multitask, prioritize, and work under pressure.
  • Attention to detail and problem-solving skills.
  • Knowledge of office management systems and procedures.

Job Requirements

  • A bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
  • Minimum of 3-5 years of experience in a similar role, preferably in an academic or corporate environment.

Application Deadline
20th September, 2024.

How to Apply
Interested and qualified candidates should send their CV to: careers@lbs.edu.ng using the Job Title as the subject of the mail.

Note

  • Please indicate REF as the subject
  • Only short-listed candidates shall be contacted.
  • LBS is an equal-opportunity employer.

Tagged as: Administrative