Overview
Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.
Job Position: Executive Advisor
Job Location: Abuja
Job Description
- The Executive Advisor will work closely with the Senior Hub Director in Nigeria. S/he will provide executive-level administrative and programmatic support, Clerical support, receiving Partners/visitors, arranging travel and correspondence, and scheduling meetings with high-level report writing and meeting representations.
- The Executive Advisor will enhance the Sr.Hub Director’s effectiveness at the Hub and the Nigeria country office programmatically and operationally.
Job Responsibilities
- Support the Hub Director in Planning and Implementing the Hub and the Nigeria country’s Strategies and activities
- Ensures both internal and external communication and stakeholder engagement at the Hub and Nigeria Country Levels are up to speed.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves Hub Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- As assigned by the Hub Director, Support specific initiatives, activities, projects, and research under the office of the Hub Director as well as Nigeria SMT.
- Maintains Hub Director’s appointment schedule by coordinating travels, planning, and scheduling meetings, take minutes, action notes and deal with any follow up action.
- Maintains confidence and protects operations by keeping information confidential.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Produce reports, presentations and briefs for office of the Hub/ Country Director.
- Contributes to team effort by accomplishing related results as needed.
- Undertake any other duties as may be required commensurate with the level of the post.
Program Support:
- As necessary, collaborate with other Hub teams as well as project/department team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
- Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the Hub/Country Director.
- Provide administrative support in the design, implementation and monitoring of Hub and project activities.
- Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
- Assist with organization of meetings, field visits, and other activities.
- Assist with maintaining the project calendar and keeping it up-to-date.
- Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
- Assist with other programmatic and administrative duties as required.
Job Requirements
- Bachelor’s Degree in Social / Behavioral Sciences, Public Administration, and Health related courses.
- Masters in any of this related field will be an added advantage.
- A minimum of 7-8 years’ strong experience in similar position within the INGO / private sector.
- Membership of Chartered Institute of Administrators added advantage.
- Strong time management, planning and organizational skills.
- Excellent report writing skills
- Excellent presentation skills
- Strong interpersonal skills with a pleasant personality.
- Discretion and confidentiality.
- Ability to multitask and prioritize daily workload.
- Proficiency in English.
- Strong verbal and written communications skills.
- Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
- Demonstrated expertise working with management teams.
- Critical thinking and problem-solving.
How to Apply
Interested and qualified candidates should:
Click here to apply online
