Overview

ICONNS Group is Engineering focused to provide exclusive Insulation services and Engineering, Procurement and Construction Services for the Oil & Gas, Process Industry and Power Generation and Distribution company’s offshore and onshore needs.

Job Position: Executive Secretary

Job Location: Victoria Island, Lagos

Job Description

  • The Executive Secretary provides high-level administrative support to executives, ensuring smooth daily operations and effective communication.
  • This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Job Responsibilities
Administrative Support:

  • Manage executives’ schedules, including meetings, appointments, and travel arrangements.
  • Prepare, edit, and distribute correspondence, reports, and presentations.
  • Maintain confidential records and filing systems.

Communication Management:

  • Serve as the primary point of contact for internal and external stakeholders.
  • Screen and prioritize emails, calls, and messages for the executive.
  • Draft and proofread communications on behalf of the executive.

Meeting Coordination:

  • Organize and prepare for meetings, including agenda creation and material distribution.
  • Record minutes and follow up on action items.

Project Assistance:

  • Assist with planning and execution of special projects and events.
  • Conduct research and provide data analysis as needed.

Office Management:

  • Oversee office supplies, equipment maintenance, and vendor relations.
  • Monitor budgets and expense reports.

Job Requirements

  • Bachelor’s Degree in Business Administration, Management, or a related field (preferred).
  • 3 – 5 years of experience as an executive assistant or in a similar role.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Discretion and ability to handle sensitive information.
  • Proactive and resourceful problem-solver.
  • Professional demeanor and strong interpersonal skills.
  • High level of attention to detail and accuracy.
  • Minimum age of 25years
  • Must reside within V.I and its environs.

Salary
N200,000 – N250,000 monthly.

Application Deadline
30th December, 2024.

How to Apply
Interested and qualified candidates should send their CV to: contacts@iconnsgroup.com using the Job Title as the subject of the mail.

Tagged as: Administrative