Overview

Tetra Maritime is a leading Nigerian ship owner and operator, providing comprehensive and tailor-made solutions across the oil and gas supply chain, including upstream, midstream, and downstream.

Job Position: Executive Assistant
Location: Apapa, Lagos

Job Description

  1. Providing administrative support to ensure efficient office operations.
  2. Providing general support to clients and other visitors.
  3. Organising and maintaining the executive’s calendar, scheduling appointments, meetings and events.
  4. Prioritising and managing conflicting schedules to ensure the executive’s time is used effectively.
  5. Coordinating logistics for meetings, including room set-up and catering, in line with Global Administration procedures.
  6. Coordinating travel arrangements, including flights, accommodations and ground transport.
  7. Organising and administering travel visas if required.
  8. Preparing agendas, briefing documents and presentations for executive meetings.
  9. Attending meetings, taking detailed minutes, and ensuring the action items are tracked and completed.
  10. Working closely with executive and senior administrative assistants to handle requests and queries from senior Management.
  11. Working with sensitive information with discretion to maintain confidentiality and security, and ensure compliance with privacy policies and regulations.
  12. Providing polite and professional communication.
  13. Liaising between the executives and other departments, or stakeholders, to ensure timely communications.
  14. Managing special projects as assigned, ensuring they are completed on time and within budget.

Requirements
Qualifications:

  1. 5 – 7 years of experience in a similar role.
  2. Proven administrative or assistant experience.
  3. Knowledge of office management systems and procedures.
  4. Excellent time management skills and ability to multitask and prioritise work.
  5. Attention to detail and problem-solving skills.
  6. Excellent written and verbal communication skills.
  7. Strong organisational and planning skills.
  8. Proficient in MS Office.

Benefits

  1. UML offers competitive benefits, including an annual discretionary bonus, pension and medical benefits.
  2. Further details will be provided on request.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Tagged as: Administrative