Overview

At IT Horizons Limited, we are committed to delivering cutting-edge software and IT solutions that empower businesses to thrive in the digital era. Our expertise, innovation, and client-first approach make us a trusted partner in technology.

Job Position: Supply Chain Specialist
Location: Lagos

Job Responsibilities

  1. This position is responsible for processing and placing all orders and deals won by the organisation.
  2. The role officer oversees negotiating pricing and terms of orders and projects with vendors, distributors and OEMs.
  3. He/she maintains and fosters relationships with vendors, distributors and OEMs past.
  4. He/she engages the project team for solution orders, providing them weekly updates and engages the Bid desk/Account officer for consumables orders and provides them with up-to-date updates.
  5. He/she manages the project team and other internal and external stakeholders when there are issues with existing orders.
  6. The role owner engages vendors and distributors for real-time updates on orders and provides the related team with the same.
  7. The role ensures vendor onboarding for all new vendors, planned vendor performance assessment for new and existing vendors and offboarding for exiting vendors.
  8. The role processes payment for vendors based on agreed terms and follows up with the finance team for prompt payment. engages vendors and distributors for order pricing, ensures fair bidding and sends analysis to the CFO for order approval.
  9. The role owner is responsible for pick-up and is in charge of the delivery of orders to the office building.
  10. The Supply Chain Officer is responsible for reviewing and updating all departmental documents which is sent for approval to the necessary authority. The role owner is responsible for posting transactions on the accounting software, carrying out operational duties, e.g APGs/Performance Bond, etc and registering the organisation’s certifications and performing tasks as assigned by the line manager.

Requirements
Awareness:

  1. A good understanding of what is involved in an area of expertise and its relevance to the business.
  2. Ability to describe the main elements of the area of expertise and their importance to the business; and
  3. Ability to recognise how and where competences in expertise are relevant to their own job.

Knowledge:

  1. Ability to interpret and evaluate information and advice from experts in an area of Expertise.
  2. Knowledge and ability to correctly use the terminology (vocabulary) of the area of Expertise.
  3. Ability to hold an informed debate with experts in the Area of Expertise, and ability to ask questions that test the viability of proposals in an Area of Expertise.

Skill:

  1. Ability to consistently carry out the activities of an area of Expertise to the required standard.
  2. Ability to perform satisfactorily the majority of activities of the Area of Expertise.
  3. Ability to translate guidelines and standards for the Area of Expertise into practical actions.
  4. Ability to solve imaginatively common technical/operational problems in the Area of Expertise, and ability to guide and advise others in operational/technical aspects of the Area of Expertise.

Mastery:

  1. Ability to diagnose and resolve significant, unusual problems and to successfully adapt aspects of an Area of Expertise. o Ability to creatively solve significant, complex, non-routine problems in the Area of Expertise.
  2. Ability to adapt practices from other markets or countries for use in the Area of Expertise; and Ability to generate substantial improvements to local practices and procedures for the Area of Expertise.
  3. Procurement of Orders: Placing of all orders, Solution and Consumables
  4. Pricing and Negotiation of orders: Negotiation with Vendors and OEM on pricing and payment terms for orders
  5. Follow and update on the status of orders: Real-time follow-up with vendors and OEM on the status and updates of orders
  6. Pick-up and delivery of available orders: Ensure pick up and delivery of all orders to the office building, also inspection of delivered goods to ensure specification matches with the item ordered
  7. Vendor Engagement: Engagement of vendors and OEM account managers to foster relationships and to enable smooth communication between IT Horizons and the vendor
  8. Weekly update and reports on ongoing orders and projects to the Sales and Project team: Ensure weekly updates to the project team for solution orders and the account officer/bid desk officer for consumables orders.
  9. Profit, Price and Cost analysis for approval of orders: Computation of necessary analysis and recommendations and seeking approval from the CCO
  10. Ensure prompt payment of vendors: Regularly prompt the finance team to ensure prompt vendor payments. Dimensions manages and works with direct reports

Key Performance Indicators:

  1. Performance Area: Performance Indicator Vendor Relationship Management, and ensure cordial relationships with vendors/Suppliers while increasing credit facilities.
  2. Cost savings of 5% cost savings on all orders. Real-time update on Zoho Books. Update all journalized transactions on Zoho real-time Customer Satisfaction, ensuring the best quality products are purchased, with zero defects/complaints on orders and timely delivery.

Skills & Competencies:

  1. The competence proficiency levels required for the position of Supply Chain Specialist are defined using the following key terms: Negotiation – Skill
  2. Cost management- Skill
  3. People Management – Skill.
  4. Processing, negotiation and placing of Orders, Internal team (project and bid desk/account officer)management. Vendor relationship and engagement.

How to Apply
Interested and qualified candidates should send their CV to: careers@ithorizonsgroup.com using the Job Title as the subject of the email.

Tagged as: Procurement, Supply Chain