Overview

Première Urgence Internationale (PUI) Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organisation. Our teams are committed to supporting victims of marginalisation and exclusion, or those hit by natural disasters, wars and economic collapses, by answering their fundamental needs. We aim to provide emergency relief to uprooted people to help them recover their dignity and regain self-sufficiency.

PUI has been operating in Nigeria since 2016, initially establishing its presence in Borno State with a field office in Maiduguri. Over the years, PUI has expanded its humanitarian response to deep-field locations, including Monguno and Pulka, and more recently to Katsina State in Northwest Nigeria.

Job Position: Human Resource Assistant
Location: Monguno, Borno

General Objective / Summary

Under the supervision of the HR Officer, the Human Resources Assistant assists him/her in all the activities related to human resources management at the base office.

Job Responsibilities 
Administrative management & follow-up:

  1. Organise the necessary personnel and contractual documents for all base staff
  2. Ensure that all HR files are complete and updated
  3. Manage the physical and electronic archival of HR files as per the archiving and filing process
  4. Prepare administrative equipment of base staff (ID cards, medical insurance cards, etc.)
  5. Record minutes of meetings when asked by the line manager
  6. Receive and compile any claims from base national staff, and report them to his/her line manager
  7. Prepare, compile and share mission documents every week (job announcements, recruitment follow-up, etc.)
  8. During the onboarding of new staff, prepare all documentation for base staff to ensure they benefit from all social covers offered by PUI
  9. Update the base internal contact list monthly by compiling and verifying data received from bases
  10. Prepare the HR files for audit and verification visits
  11. Assist the HR OFFICER in the preparation of meetings when needed.

Human Resources management for national staff:

  1. Maintain confidentiality of HR information
  2. Assist the HR OFFICER in the implementation and respect of HR policy and procedures
  3. Keep track of the base staff leaves and update the concerned tools accordingly
  4. Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly
  5. Regularly update the coordination HR database,
  6. When delegated, update the base and key staff organisational charts.

Recruitment:

  1. Maintain and ensure the completion of all recruitment documents in HR files
  2. File and archive the resumes received at the email address and transfer them to recruiters
  3. Assist the HR OFFICER in the recruitment at the base level.

Capacity building:

  1. Assist in identifying training institutions as per the identified needs
  2. Assist the line Manager to organise or plan training
  3. Archive training certificates and attendance sheets in HR files as per the archiving process
  4. Forward to the line manager the identified skills to be improved that were reported in performance appraisals
  5. Update the concerned tools according to the training received.

Payment:

  1. Collect, monthly, the advances on salary requests
  2. Update all changes related to the change of bank account for Base staff in the HR database.

Qualifications

Interested candidates should possess a Bachelor’s Degree with 2 – 4 years of experience.

Salary
N520,524 monthly.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Tagged as: Human Resources

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