Overview
Medecins Sans Frontieres is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.
Job Title: HR Assistant
Job Location: Maiduguri, Borno
Accountabilities / Responsibilities
- Under the supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on-time payments.
- Updating the HR database and personal files to facilitate HR processes management.
- Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
- Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
- Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
- Additional HR / Admin tasks delegated by the Project HR Manager
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
- Make sure that a sufficient amount of printed forms are at any time available in the cupboard
- Report to her / his supervisor any issue.
- Inform to her / his supervisor on every movements during working hours.
- Respect the confidentiality of the information obtained as part of her/his work
- Don’t communicate to anyone foreign to MSF any information (especially about the processes, the data, the staff…).
- Don’t take away any documents (hard and soft copy) without specific written authorization.
- Manage cash box and cash related activities in the absence of a finance assistant.
- In the absence of a Finance Assistant, ensure monthly payment of all employee contributions in the time specified by state / Country and Coordination. Eg. FIRS, BIRS and payee.
- In the absence of a Finance Assistant, enter all finance information in SAGA
- Manage cleaners and cooks at office and base and report to Admin manager accordingly.
Job Requirements
Education:
- Desirable Finance, Business or Administration related diploma.
Experience:
- Essential previous working experience of at least two years in relevant jobs.
- Experience in MSF or other international NGOs in developing countries.
Languages:
- Fluency in English (Read, Speak and Write), Hausa (Speak) required.
Knowledge:
- Essential computer literacy (Word, Excel, Internet).
Competencies:
- Results and Quality Orientation
- Teamwork and Cooperation
- Behavioural Flexibility
- Commitment to MSF Principles
- Stress Management
Contract
- Fix term contract (Maternity Replacement)
- 208 working hours per month.
Remuneration
Monthly Gross salary of 367,575.00 Naira only plus 13th-month allowance equivalent to 1 month of gross salary.
Closing Date
5th April, 2021 by 5:00pm.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Notice / Important Information
- Only successful applicants will be called for an interview.
- Please make sure to submit your application on or before this date.
- No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.
- MSF reserves the right to refuse to hire of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.
- MSF is an equal opportunity employer and doesn’t discriminate on the basis of Gender, Religion, Race.
