Overview

TopHire Africa is a timeless and innovative HR-Consulting Service provider that’s geared towards delivering recruitment and training of qualitatively verified talent.

Job Position: Assistant Secretary
Location: Lagos

Job Description

Assistant Company Secretary with 10 – 12 years relevant experience to assist the Group Company Secretary in ensuring the efficient administration, legal framework of the Company and maintenance of best-in-class governance.

Proven experience in at least one of our investment sectors: power, hospitality, oil and gas, or energy is an added advantage.

Job Responsibilities

  1. Support the Group Company Secretary in ensuring effective corporate
  2. governance practices and compliance with statutory and regulatory obligations across the Group and its subsidiaries.
  3. Coordinate and document the Board, Board Committee, and General
  4. Meetings, including preparing meeting notices, collating and distributing
  5. board packs, attending meetings, recording high-quality minutes, and tracking follow-up actions.
  6. Maintain and routinely update statutory registers and the corporate compliance calendar, ensuring timely filings and alerts for key governance activities.
  7. Prepare and file statutory returns and disclosures with the regulatory authorities
  8. bodies such as the Corporate Affairs Commission (CAC), Securities and
  9. Exchange Commission (SEC), and Nigerian Exchange Group (NGX) in line with regulatory timelines.
  10. Assist in the end-to-end planning and execution of the Annual General Meeting
  11. Meeting (AGM), including preparation of the notice of meetingshareholder communications, and engagement with registrars and service providers.
  12. Provide governance and administrative support to the Board and
  13. Committee evaluations, policy reviews, and implementation of Board decisions.
  14. Support the onboarding, induction, and continuous education directors, including the preparation of induction materials and training schedules.
  15. Conduct preliminary legal and regulatory research to support secretariat operations and advisory governance.
  16. Liaise with external counsel, registrars, and other service providers on corporate governance and regulatory compliance matters.
  17. Support the management of governance documentation, including
  18. Board resolutions, policy archives, charters, and corporate filings.
  19. Assist in the coordination and oversight of secretarial functions for subsidiaries within the Transcorp Group to ensure standardisation and alignment with group governance requirements.
  20. Supervise junior members of the Company Secretariat team and support

Competencies:

  1. Strong legal acumen with the ability to interpret and apply complex legislation, regulatory guidance
  2. Demonstrated ability to manage Board and Committee operations with discretion, professionalism, and high attention to detail.
  3. Excellent drafting, proofing, and communication skills, with a mastery of minute-taking, Board reports, and regulatory submissions.
  4. Proficient in the use of Board management software (e.g., Diligent,
  5. Board Effect) and document collaboration tools.
  6. Track record of engaging effectively with senior stakeholders, including regulators, institutional shareholders, and Board members.
  7. Capable of designing, implementing, and monitoring governance frameworks and internal controls across a multi-subsidiary group.
  8. Strong project management skills with the ability to manage multiple high-stakes deliverables concurrently.
  9. Adept at risk identification and mitigation from a governance, reputational, and compliance perspective.

Salary
N700,000 Monthly.

How to Apply
Interested and qualified candidate should send their CV to tophireafrica@gmail.com using the Job Title as the subject of the mail.

Tagged as: Administrative