Overview

Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.

Job Position: Executive Advisor

Job Location: Abuja

Job Description

  • The Executive Advisor will work closely with the Senior Hub Director in Nigeria. S/he will provide executive-level administrative and programmatic support, Clerical support, receiving Partners/visitors, arranging travel and correspondence, and scheduling meetings with high-level report writing and meeting representations.
  • The Executive Advisor will enhance the Sr.Hub Director’s effectiveness at the Hub and the Nigeria country office programmatically and operationally.

Job Responsibilities

  • Support the Hub Director in Planning and Implementing the Hub and the Nigeria country’s Strategies and activities
  • Ensures both internal and external communication and stakeholder engagement at the Hub and Nigeria Country Levels are up to speed.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves Hub Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • As assigned by the Hub Director, Support specific initiatives, activities, projects, and research under the office of the Hub Director as well as Nigeria SMT.
  • Maintains Hub Director’s appointment schedule by coordinating travels, planning, and scheduling meetings, take minutes, action notes and deal with any follow up action.
  • Maintains confidence and protects operations by keeping information confidential.
  • Secures information by completing database backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Produce reports, presentations and briefs for office of the Hub/ Country Director.
  • Contributes to team effort by accomplishing related results as needed.
  • Undertake any other duties as may be required commensurate with the level of the post.

Program Support:

  • As necessary, collaborate with other Hub teams as well as project/department team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
  • Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the Hub/Country Director.
  • Provide administrative support in the design, implementation and monitoring of Hub and project activities.
  • Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
  • Assist with organization of meetings, field visits, and other activities.
  • Assist with maintaining the project calendar and keeping it up-to-date.
  • Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
  • Assist with other programmatic and administrative duties as required.

Job Requirements

  • Bachelor’s Degree in Social / Behavioral Sciences, Public Administration, and Health related courses.
  • Masters in any of this related field will be an added advantage.
  • A minimum of 7-8 years’ strong experience in similar position within the INGO / private sector.
  • Membership of Chartered Institute of Administrators added advantage.
  • Strong time management, planning and organizational skills.
  • Excellent report writing skills
  • Excellent presentation skills
  • Strong interpersonal skills with a pleasant personality.
  • Discretion and confidentiality.
  • Ability to multitask and prioritize daily workload.
  • Proficiency in English.
  • Strong verbal and written communications skills.
  • Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
  • Demonstrated expertise working with management teams.
  • Critical thinking and problem-solving.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Tagged as: Administrative