Executive Assistant at PIF Africa

PIF Africa is transforming private enterprises into champions of industry, and building the capacity of public & non-profit organizations, to drive Africa’s sustainable socio-economic development. This is through our unique investment, consulting & advisory approach leveraging on our diverse areas of expertise in our priority sectors.

Job Position: Executive Assistant to the Director, PIF Africa

Job Location: Abuja (FCT)

Job Responsibilities

1. Support the origination efforts and management of new clients and opportunities.
2. Assist in client coverage and management of key accounts.
3. Undertake research and analysis on prospective clients, companies, and industries as required.
4. Manage memberships and accreditations.
5. Manage relationships with key vendors and stakeholders.
6. Assist with all due diligence related activities as required.

Strategic Planning & Business Development:

1. Assist in identifying and developing strategic initiatives for PIF and following through with the implementation.
2. Assist with the preparation of transactions documents such as engagement letters, proposals, presentations, memoranda, reports etc. for investment and advisory services.
3. Conduct risk assessments on project proposals and propose risk mitigation methodologies.
4. Manage onboarding of clients, and execution of scope of work for clients.
5. Assist in developing proposals for clients in line with client requirements.
6. Conduct KYC checks and gather relevant information on clients, contractors, advisors, and other key stakeholders.
7. Participate in deal meetings and maintain client relationships as required.
8. Administer the processes associated with deals e.g., procurement of consultants, internal coordination, issue invoices, manage receivables, process disbursement requests etc.
9. Assist with the development of presentations and proposals for opportunities.
10. Provide any additional business development support as required.

Communication & Coordination:

1. Assist in communicating the PIF Africa’s Mandate both internally and externally, as well as providing reliable and confidential feedback.
2. Coordinate the research, writing and distributions of marketing communication.
3. Prepare presentations and speeches for delivery at events, as well as draft letters and emails.
4. Develop and maintain an efficient documentation and filing system.
5. Arrange conference calls, schedule meetings and oversee logistics for meetings.
6. Attend external and internal meetings.
7. Manage and file confidential information appropriately.
8. Prepare reports to clients and relevant stakeholders.
9. Administer internal and external correspondence.
10. Maintain distribution lists, contacts and stakeholder register.
11. Business Performance Tracking and Reporting.
12. Perform any other duties and responsibilities as assigned.

Job Requirements
Educational Qualifications:

1. A strong First Degree in Finance, Economics, Engineering, Mathematics, Law or related disciplines from a recognised university.
2. Relevant advanced degree e.g. Master’s Degree in Business Administration, Civil engineering, Finance, or a related field of study is a plus.
3. Relevant certifications related to project management.

Experience:

• 2 to 3 years professional work experience in business development, operations, finance or related fields.
• Good client relationship management skills.
• Demonstrable experience in research.
• Previous professional experience or training in research, analysis and presentations.

Skills:

1. Highly proficient in the development of Microsoft Excel analysis, and the development and review of Microsoft PowerPoint Presentations for marketing purposes (pitchbooks).
2. A good understanding of finance, project management and investments.
3. Ability to write memoranda.
4. Ability to negotiate key legal documentation.
5. Strong quantitative analysis and problem-solving skills.
6. Well-developed communication and business writing skills, power of persuasion as well as the ability to interface directly and effectively with senior officers of a variety of potential clients.
7. Strong time management skills and ability to work under pressure in a fast-moving environment.
8. Excellent project management skills.

Attributes:

1. Detail oriented with strong organisational skills. Must be able to manage a wide variety of tasks and requests competently daily.
2. Flexibility and ability to work with limited supervision. A self-starter, able to assume the initiative following basic leads provided by senior colleagues and team members.
3. High level of creativity and capacity to develop innovative ideas or work with others to build up ideas, transmit to clients and execute.
4. Ability to manage multiple business priorities within a regularly changing landscape. Able to work under pressure and meet challenging deadlines regularly.
5. Ability to generate new business leads towards enhancing the overall business development efforts of the organization.
6. Demonstrate ownership of tasks.

Knowledge:

1. Good understanding and experience in finance, investments, and project management.
2. Good knowledge of financial products.
3. Good understanding of business operations.
4. Good understanding of business development, sales and strategy.
5. Basic ability to draft key proposals, scope of work, engagement letters etc.
6. Good market knowledge of the investment and industrial sectors in Africa.
7. Strong research skills, with a clear capacity to develop research material using publicly available information, and by leveraging various networks and internal resources available.

Language:

• Solid communication and writing skills (fluency in English).

Others:

• Willingness to travel “out-of-station” with minimal prior notice.

Application Deadline
31st October, 2023.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: admin@pifafrica.org using the Job Title as the subject of the email.