Overview

VersionOne is a dynamic travel and company management company with a reputation for quality and excellence in all aspects pf the Travel industry. VersionOne represents some of the world’s most renowed Airlines – Airfrance, British Airways, Emirates Airlines, Etihad Airways, KLM Royal Ductch Airlines, Lufthanza, Qatar Airline, South African Airlines, Turkish Airlines and Ethiopian Airlines.

Job Position: Executive Assistant

Job Location: Port Harcourt, Rivers

Job Description

  1. We are seeking a highly organized, passionate, self-driven individual and proactive Executive Assistant to provide comprehensive, effective, efficient first class secretarial and administrative support.

Job Responsibilities

  1. Answering calls, taking messages and handling correspondence
  2. Implementing new procedures and administrative systems
  3. Acting as a receptionist and/or meeting and greeting clients.
  4. Organizing and servicing meetings (producing agendas and taking minutes)
  5. Maintaining diaries and arranging appointments on Calendars
  6. Typing, preparing and collating reports
  7. Perform administrative tasks, including filing and photocopying
  8. Maintain general company record systems to uphold accurate files
  9. Daily updating of HubSpot CRM
  10. Maintaining diaries and arranging appointments on Calendars
  11. Manage office space and property as well as deal with personnel administration
  12. Liaising with relevant organizations and client
  13. Handling ticketing & reservations for customers
  14. Draft, edit, and proofread correspondence, forms, reports, presentations, and other documents as required.
  15. Carry out all follow up procedures pertaining to customer travel, i.e. reconfirmation of airline tickets booking / reservation/check in/ cancellations etc.
  16. Logging or processing bills or expenses
  17. Monthly processing of company Tax records
  18. Managing databases and prioritizing workloads
  19. Acting as a receptionist and/or meeting and greeting clients.
  20. Take minutes, draft resolutions, follow up on actions from meeting
  21. Manage incoming communications, including phone calls, emails, and mail, and prioritize them accordingly.
  22. Maintain and update confidential files, records, and databases, ensuring accurate and secure documentation.
  23. Fill visa forms and complete visa applications and hotel bookings
  24. Maintaining financial record

Job Requirements

  1. The candidates must possess a BSc Degree / HND / OND in any Degree from a reputable institution.
  2. Good verbal and written communication skills.
  3. The Candidate must be residing in Port Harcourt
  4. Eloquence, great dress sense, and self-confidence are important parameters.
  5. Strong interpersonal skills.
  6. Little experience is preferred.
  7. Knowledge of accounting and scheduling
  8. Computer skills
  9. Excellent customer service skills
  10. Word processing and writing skills.

Other Requirements:

  1. Minimum of One year work experience as an Executive Assistant, Personal Assistant or Secretary or Receptionist.
  2. Proficiency in Microsoft Office
  3. Solid written and verbal communication skills.
  4. Excellent organizational skills.
  5. Ability to think critically and solve problems efficiently.
  6. Exhibit excellent professionalism with a meticulous appearance that aligns with the company’s standards and reflects positively on the organization.

Salary
N50,000 – N70,000 / month.

Application Deadline
26th July, 2023.

How to Apply
Interested and qualified candidates should send their CV to: careers@versiononetravels.com using the Job Title as the subject of the email.

Tagged as: Administrative