Overview

Westfield Consulting Limited – Our client, a Financial Institution, is recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Lagos

Job Responsibilities

  1. Complete a broad variety of administrative tasks for the Managing Director including managing an extremely active calendar of appointments, plan, coordinate and ensures the Managing Director’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win situations for direct access to CEO’s time and office.
  2. Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
  3. Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required.
  4. Prepare travel arrangements, expense reports, and all items needed to ensure the Managing Director’s successful focus on external relations and organizational growth.
  5. Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Consult with the CEO in determining appropriate course of action, referral or response.
  6. Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Managing Director and staff.
  7. Draft acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the organization.
  8. Prioritize conflicting needs; handle all matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  9. Manage the Managing Director’s office ensuring the proper documentation and record keeping on behalf of the CEO.
  10. Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  11. Ensure the Managing Director is fully briefed on, or prepared for engagements he is involved in.
  12. The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.

Job Requirements

  1. A good University Degree.
  2. Minimum of 6 years relevant experience at senior level in a well structured organization.
  3. Excellent written, verbal and non-verbal communication skills.
  4. Must have Banking or Consulting experience
  5. Proficiency with applications such as word, Excel and PowerPoint
  6. High understanding of Dignity and Diversity in the workplace
  7. A good deal of common sense, etiquette and an ability to think on one’s feet
  8. Excellent typing skills, speed and accuracy essential
  9. Good computer literacy (MS Office, Excel, PowerPoint)
  10. Excellent organizational skills
  11. Excellent communication skills, both verbal and written
  12. Professional telephone manner
  13. Proven ability to work under pressure and to tight deadlines.

Application Deadline
19th January, 2023.

How to Apply
Interested and qualified candidates should send the CV to: cvs@westfield-consulting.com using the Job Title as the subject of the email.

Tagged as: Administrative, Graduate