Overview

White tree Gourmet is a seamless grocery shopping experience in the heart of Ikoyi, Lagos. Buy fresh produce and quality products for your home in-store or online. Whitetree Bistro – a blend of relaxation and flavours. Our Vision is Making Grocery shopping modern and inspiring for our customers in Nigeria. Our Products: When you walk through each section and aisle, you’re walking through the best products in their widest ranges. Our Experience: We are completely sold out to improve your grocery shopping experience from our products, our team and our programs.

Job Position: Executive Assistant

Job Location: Ikoyi, Lagos

Job Description

  • The role entails working closely with the MD/ED and requires a clear understanding of the organization’s corporate philosophy (vision, mission, core values and brand drivers) and a demonstrable ability to play an instrumental role in achieving them.
  • It is a perfect fit for ambitious, creative and highly detailed individuals who think outside the box and have the desire and ability to learn new skills fast.

Job Responsibilities

  1. Scheduling meetings and appointments, preparing weekly itineraries, maintaining organized diaries, preparing of relevant briefs, reports and addresses.
  2. Participate in Governance related engagements
  3. Liaise with Regulators and Consultants
  4. Prepare, maintain and securely keep all registers including members, directors, shareholders/shareholdings
  5. Devising and maintaining office systems and processes, including data management, filing and retrieval system for the Executive.
  6. Works closely and effectively, by keeping the MD well informed of upcoming commitments and responsibilities, and following up appropriately.
  7. Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  8. Attending to all incoming and outgoing correspondences/mails
  9. Screening and handling telephone calls, enquiries, requests for visitations as appropriate
  10. Taking minutes and proceedings of important meetings where required.
  11. Drafting contract, Service Level Agreements (SLA) etc. for the company.
  12. Producing documents, briefing papers, reports, speeches and presentations
  13. Devising and maintaining office systems and processes, including data management, filing and retrieval system etc.
  14. Organizing meetings and ensuring the MD is well-prepared for meetings
  15. Monitor changes in relevant legislation and the regulatory environment and take appropriate actions
  16. Organize travel itinerary for the MD
  17. Provides a bridge for smooth communication between the MD’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  18. Scheduling virtual and non-virtual meetings
  19. Manage Stakeholders relationships under direction from and on behalf of the Board
  20. Completes a broad variety of administrative tasks for the MD
  21. Managing an extremely active calendar of appointments
  22. Drafting and preparing confidential correspondence
  23. Communicates directly, and on behalf of the CEO, with Advisory Board members, staff, and others, on matters related to CEO’s initiatives.
  24. Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Job Requirements

  1. Candidates should possess a Bachelor’s Degree qualification with at least 5 years work experience.
  2. Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  3. Experience as an Executive Assistant is highly important
  4. Ability to manage deadlines and prioritize work
  5. Excellent interpersonal skill and organizational skills
  6. Attention to detail
  7. Excellent communication skills
  8. Good analytical, critical reasoning and strategic thinking capabilities skills
  9. Multi-tasking skills to be able to meet deliver multiple deadlines in good time
  10. Coordination and scheduling skills
  11. Ability to work under pressure
  12. High level of discretion and Emotional Intelligence
  13. Time management skills to meet deadlines and deliver on assignments
  14. Administration experience
  15. Very vibrant and courteous.
  16. The ability to exercise good judgment in a variety of situations
  17. The ability to handle a wide variety of activities and confidential matters with discretion.
  18. Strong written and verbal communication
  19. Must possess strong presentation skills.
  20. Candidates must reside around the Island or close to the island.

Application Deadline
10th December, 2022.

How to Apply
Interested and qualified candidates should send their recent copy of their CV and current Photograph to: careers@whitetreegourmet.com using the Job Title as the subject of the email.

Tagged as: Administrative, Graduate