Finance and Admin Officer at Finpact Development Foundation

Finpact Development Foundation (FINDEF) is an indigenous non-governmental organization. Our focus is on delivering lasting value through the work we do, making us trusted advisors to all our partners. We are actively involved in the food security, livelihood and education projects, as well as government-led NGO coordination committee platform. Our local presence, capacity, experience, relationships, understanding of local culture and context are all major factors that enable us deliver humanitarian response. We are guided by humanitarian principles and our working philosophy with partners includes commitment to transparency, accountability, shared goals, honesty and trust. We keep a fast paced environment where self-motivated and independent Individuals who are looking to constantly develop themselves thrive well. We pride ourselves in working at hard to reach communities while maintaining keen focus on culture and management structures that support excellent interaction with partners and stakeholders.

Job Position: Finance and Admin Officer

Job Locations: Sokoto and Zamfara

Job Description

1. The Finance and Admin Officer plays a key role in managing and delivering the Finance & Admin portfolio, dealing with a range of scenarios in administration and working with the Finance & Admin and HR Managers in creating and maintaining high level financial / HR performance in the organization.
2. Under the direction of the Finance & Admin Manager, the Finance & Admin Officer supports the Finance and Admin department to achieve organizational goals and to ensure that the organization’s compliance obligations are met.
3. The ideal candidate possesses a solid ethical framework and understanding of confidentiality, and has demonstrated integrity, accountability, and strong work ethics.

Job Responsibilities
Finance:

1. Providing support to the Finance & Admin Manager in processing invoices.
2. Keep the accounts filing system up to date always and ensure good record keeping.
3. Perform accounts payable functions and manage petty cash.
4. Process all incoming invoices and distribute to appropriate staff for approval.
5. Verify completeness and accuracy of all vouchers, requests, and employee expense reports.
6. Reconcile invoices to records.
7. Comply with established internal control practices and procedures to ensure proper management of financial transactions.
8. In conjunction with the Finance & Admin Manager, will be responsible for reviews of all internal financial controls and the improvements of our organizational processes
9. Provide general accounting support.

Human Resources:

1. Assist in compiling and storing relevant personnel, financial, and administrative data while ensuring integrity, accuracy, and completeness.
2. Assist in the hiring process by helping the recruitment team members post job ads, schedule interviews, collect and file applications and candidate information.
3. Support the onboarding process for new hires by participating in orientations, preparing informative materials, and facilitating training sessions to ensure new employees are fully aware of contract terms and organizational processes.
4. Maintain employee personnel files and conduct ongoing audits to ensure compliance.

Logistics and Administration:

1. Adheres to and supports the implementation of our organization’s policies, procedures, and guidelines.
2. Supports in communications, information management and coordination, as needed.
3. Manage the logistics of meetings, take minutes of meetings, and disseminate same in a timely manner.
4. Responsible for travel and accommodation arrangements for guests and staff by liaising with the security and operations team.
5. Support in organizing all trainings, meetings, workshops, events, and other activities.
6. Maintain an accurate inventory of office supplies, stationery, consumables and be responsible for re-stocking when office supplies are running low.
7. Handles all logistical aspects of events and workshops, including liaising with relevant focal persons at the event venue, tracking number of participants, participant sign up, support agenda development and any other responsibilities assigned.
8. Ensure asset register is updated regularly with information on purchase and transfer of items.

Job Requirements

1. Bachelor’s Degree in Finance, Accounting, Business / Public Administration or Human Resouces.
2. At least two years of related experience, preferably in a consulting or nonprofit environment.
3. Two (2) years of relevant work experience in a comparable NGO, in at least three of the areas below:
4. financial accounting, monitoring and reporting, budget planning, processing of transactions, use of financial management systems, audit;
5. asset management; document and information management; operating IT systems (Office, Word, Excel, PowerPoint, Outlook, etc.) and provision of basic support.
6. procurement of goods and services,
7. human resource support;
8. event organization, travel organization.

Person Specification:

1. FINDEF has zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility, and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours).
2. Familiarization with, and adherence to FINDEF’s Code of Conduct is an essential requirement for all staff, in addition to related mandatory training.
3. The ideal candidate would possess a solid ethical framework and understanding of confidentiality, and has demonstrated integrity, accountability, and a strong work ethic in prior work experience.
4. The candidate would demonstrate knowledge and understanding of the operational frameworks of Grant Management and donor fundings in line with GAAP, with the ability to effectively use and apply the relevant operational rules and procedures.

Additional Attributes and Experience:

1. Attention to detail and a flair for numbers and Excel sheets.
2. Excellent skills in accounting software are preferred.
3. Strong planning and organizational skills.
4. Champion in promoting respect and team building.
5. Ability to learn fast and adapt quickly to change.
6. Willingness to work the hours needed to meet deadlines and work well under pressure.
7. Strong customer service orientation and effective communication skills both written and verbal.
8. Relationship builder; a team player with all departments
9. Proactive and process-oriented working style
10. Desire to work in a collaborative team environment, but able to work independently with little or no supervision.
11. Patience with routine

Knowledge, Skills, Abilities:

1. Excellent computer skills and superior knowledge of all MS Office Suite programs; accurate reporting skills.
2. Ability to utilize software and work with databases; some experience preferred.
3. Ability to multi-task, meet pressing deadlines and anticipate needs.
4. Ability to maintain confidentiality.
5. Ability to work independently and autonomously.
6. Ability to meet deadlines and coordinate work with others.
7. Excellent verbal, written, and in-person communication skills.
8. Excellent planning, organization, interpersonal, and customer service skills
9. Excellent problem solving, inter-personal skills, and attention to detail.
10. Ability to adapt and adjust in changing environment.

How to Apply
Interested and qualified candidates should send their CV to: careers@findef.org using the job title as the subject of the email.