Overview

Amnesty International is a global movement with the aim to end human rights abuses. Independent, international, and influential; we campaign for justice, fairness, freedom and truth wherever they’re denied. Amnesty International Nigeria is a national entity that is part of the global and we campaign for meaningful human rights change to build a culture of respect for human rights in Nigeria.

Job Position: Finance and Office Intern

Job Location: Abuja

Job Summary

  • To assist the Finance and Office manager in the organisational (finance, administration, office maintenance and facilities and IT) functions of Amnesty International Nigeria’s Office.

Job Responsibilities
Finance:

  1. Support the financial control of Nigeria Office’s activities through the preparation of monthly balance sheet reconciliations and by ensuring adherence of the office to all policies
  2. Assist in the audit process and in the timely preparation of the annual statutory accounts, tax returns and other relevant reporting requirements
  3. Assist in timely preparation of accurate monthly management accounts forecast and annual budgets
  4. Assist in producing financial analysis and budget variance analysis for project and office management
  5. Support the Finance and Office Manager in ensuring the cash flow of the office is managed to ensure sufficient liquid reserves and minimal exchange rate risk
  6. Perform timely and efficient processing of expense claims, invoices, travel advances and cash payments, supplier payments via use of automated systems where possible.
  7. Ensure strict controls of the office petty cash, including making regular bank deposits.
  8. Maintain an effective filing system and ensure transparency to financial records.

Administration:

  1. Assist the Finance and Office Manager in the coordination of administrative operations
  2. Provides ad hoc support to team members as appropriate including taxi/travel and hotel reservations.
  3. Assist in maintaining office procedures, security protocols, logistics and procurement, information systems and records for easy retrieval and compliance
  4. Create and maintain good filing system including generator log, transportation logs and operations
  5. Assist in planning, management and administrative meetings, seminars and workshops;
  6. Provide staff with sufficient logistical support & stationery material, and maintain clear administrative and communication systems including basic technical support

Office Maintenance and Facilities:

  1. Assist in the maintenance of office infrastructure including facility management, power management, equipment maintenance and asset management (maintaining inventory of properties/assets).
  2. Contribute to the office being run efficiently and effectively and supporting staff working in a safe and secure environment.
  3. Maintain a register of suppliers and service providers for all office needs including consumables IT (Information Technology)
  4. Support IT systems procurement and maintenance and liaise with IT providers and the IS IT team in London as appropriate.

Working Relationships

  1. Reporting to: Finance and Office manager – Amnesty International Nigeria
  2. Posts that this job manages: None
  3. Other key relationships: Amnesty International Nigeria staff particularly the Executive Assistant and Team Administrator, West and Central Africa Regional Team and relevant IS teams (Finance, Legal/Procurement, IT and Facilities) and external consultants and service providers.

Job Requirements

  1. A Degree in Accounting, Business Administration, Finance, or related field or relevant professional qualifications.
  2. A Master’s Degree or a professional qualification is an advantage.
  3. Experience in the use of Quickbooks, to post entries, reconcile accounts and monthly bank reconciliation is mandatory.
  4. A practical work experience of 4 years will be required.
  5. Good interpersonal skills (communication, able to negotiate, influence, give effective feedback and be a team player), time management and planning skills.
  6. Ability to work under pressure, manage conflicting demands, multi task and work to deadlines to achieve results;
  7. Excellent oral and written communication skills in English; other relevant local languages or additional foreign languages desirable;
  8. Ability to deal effectively with people in person and on the telephone, in a polite, sensitive and understanding manner;
  9. Able to work in a manner that is consistent with the organisation’s core behaviours and competencies.
  10. Possess a high level of resilience, initiative and drive, is creative and able to be flexible and change orientation as required;
  11. Good working knowledge of standard Office software e.g. Word, Excel, Outlook
  12. Good financial acumen or numeracy skills.
  13. Experience dealing with suppliers, officers within government administration functions and external contracts; ideally will have maintained a relevant local network.
  14. Experience of monitoring budgets and an ability to identify budget problems and communicate to the relevant staff
  15. Bookkeeping and payroll experience desirable. Ability to use QuickBooks is an advantage.
  16. Office IT support or training experience desirable.

Salary
To be discussed

Application Deadline
29th September, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Tagged as: Finance

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