HR / Admin Officer at Save The Slum Initiative

Save the Slum Initiative is a non-governmental organization with registration CAC/IT/NO 139240, STSI was founded in 2016 and is committed to responding to current needs to improve the lives of people living in slums and local communities across Nigeria. STSI envisions improving the living standards of vulnerable persons and communities, and our overall aim is to work with the urban poor to bring about long-term and sustainable transformation to their quality of life and to also provide better community-based healthcare and empowerment education, and environmental improvement to all communities that will be served.

We intervene in various sectors like WASH, Education, Protection, Nutrition, Health, and Livelihood in humanitarian sectors and community development projects. Since its inception in 2016, STSI has been implemented in over 16States in Nigeria.

Job Position: HR / Admin Officer
Location: Borno

Job Purpose

The HR/ADMIN role holder provides hands-on support to all fields through ensuring the consistent implementation of HR standards, policies, procedures and processes.

The role holder supports the capacity building of field-based Office Assistants.

S/he is responsible for the implementation of Human Resources policies and procedures, and the correct administrative management of all staff working in the project according to HR indications and procedures, to ensure legal compliance with local laws.

The role contributes to our development strategies, which are translated into action plans and day-to-day tasks.

The role provides support and/or technical guidance to our operations.

Job Responsibilities
Documentation and filing:

1. Ensure documentation is complete and filed impeccably for all recruitments. (Both hard files and soft copies).
2. Ensure documentation and archiving of personnel files is kept up to date and in order.
3. Support field offices in organising their documentation and archives to be audit-ready at all times.

Insurance:

1. Act as a focal point for insurance payments.
2. Liaise with staff and the insurance company on resolving issues.
3. Escalate any insurance issues promptly.

Contracts and People planning:

1. To send monthly reminders and anticipate actions on upcoming contract ends of contracts and future recruitment needs.
2. To ensure that each employee has an updated job description
3. To make sure staff have their contract extensions, end-of-contract notices at least a month in advance before expiry of their valid contract.
4. Ensure staff contracts are extended on Dynamics promptly; manage the lifecycle of staff on Dynamics.
5. To work with the staff contracts list and make sure it is always up to date on SharePoint
6. Liaise with field HR&Admin staff to update casual worker database and prepare related contracts
7. To prepare all job offers and contracts.
8. To prepare payroll for national employees
9. To make sure the full contract process for national employees, including contracts, extensions, addenda, and resignations, is done
10. To ensure that terms of employment for national employees are aligned with DRC Minimum standards, Nigerian Labour law and conventions and competitive.
11. To ensure that Dynamics data for national staff is updated, this includes position bands, employee IDs, and contract extensions
12. To ensure the proper and exhaustive filing of all the staff documents, both hard and soft copies.
13. Prepare and submit required reports or/ trackers to the HR&Admin Team Leader monthly
14. Ensure that records of all Human Resources-related information are kept and sent on a timely basis to the relevant parties
15. Hiring and terminating national staff in a dynamic system.

Performance, Learning and Development:

1. To make sure the performance management process is adhered to by all managers, staff and HR focal points
2. Maintain a consolidated Country tracker for the performance cycle in the KPI HR-Tool
3. Timely follow-up with the focal HRs in the area offices of probation objectives, evaluations, performance objectives and appraisals
4. Involve the HR&Admin Team Leader in complicated situations that arise with the non-compliance with the cycle
5. Share with managers and staff the available learning and development opportunities materials on the DRC Intranet for development
6. Support the HR&Admin Team Leader in coordinating the learning and development trainings, including training on Code of Conduct, Confidentiality, Conflict of Interest, etc., as may be required.
7. Ensure all performance records and training on performance management are updated in Dynamics.

Experience and technical competencies
Essential:

1. A University degree in the field of university degree in Human Resource Management, Business Administration, or Social Science Degree specialising in Human Resources or equivalent profession.
2. Minimum Three (03) years’ experience in Administration or Human Resources Management or Change Management, Organisational Development, and other related fields
3. Knowledge of recruitment and previous experience within emergency contexts is a plus.
4. Good understanding and working knowledge/experience of Human Resources Management principles, concepts & processes.
5. Strong understanding of Nigerian labour laws, HR best practices, and donor compliance standards.
6. Proven ability to maintain confidentiality, professionalism, and integrity in all HR operations.
7. Excellent communication and interpersonal skills with the ability to engage effectively with staff across all levels.
8. Strong organisational and multitasking abilities, with attention to detail and accuracy.
9. Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with HR information systems (HRIS) or databases.
10. Ability to work independently with minimal supervision while maintaining a collaborative team approach.
11. Advanced English proficiency
12. Knowledge of local languages.

Professional Conduct and Core Values:

1. Work in line with STSI’s core values of integrity, neutrality, impartiality, and accountability.
2. Act as an ambassador for STSI through professionalism and ethical conduct in all dealings.
3. Ensure full compliance with STSI policies and procedures, both technical and administrative.
4. Participate actively in relevant capacity-building, training, and professional development initiatives.
5. Maintain and safeguard all STSI assets and equipment entrusted to your care. Any loss or damage resulting from negligence may require repair or replacement.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

1. Send no more than 5 pages of  CV and Cover Letter
2. By submitting your application for this position, you agree to STSI’s ZERO Tolerance for:
   • Fraud
   • Sexual Harassment, Exploitation, Abuse and Child Abuse
3. Our employees enjoy a work culture that promotes diversity and inclusion.
4. Save The Slum Initiative (STSI) provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, national origin, age, disability or genetics.
5. Candidates available to start immediately are highly preferred.
6. Qualified women are strongly encouraged to apply.
7. Only shortlisted candidates will be contacted for an interview.
8. The responsibilities listed above are not exhaustive and may be readjusted according to operational needs, but will remain in line with the overall purpose of the role.