Logistics Manager Job at The Norwegian Refugee Council

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

Job Position: Logistics Manager

Location: Maiduguri, Borno

Job Category: Logistics

Travel: 25 %

Grade: 9

Duration and type of contract: 12 months – renewable

Job Role and Responsibilities

• The purpose of the Logistic Manager is to be responsible that the logistic set-up is according to NRC standards and to support programme/project implementation.

Generic Responsibilities

1. Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements
2. Implement NRC’s logistics systems and procedures
3. Training and support of line managers and staff with logistical responsibilities
4. Management of the logistics team
5. Ensure anti-corruption focus in procedures and training
6. Establish filing systems/archives according to NRC standards in all offices
7. Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers
8. Provide regular analysis and reports
9. Promote the rights of IDPs/returnees in line with the advocacy strategy
10. Design and implement standard operating procedures for logistics management

Specific Responsibilities:

1. Manage logistics team; define expectations, provide leadership and technical support as needed,
2. Ensure the recruitment, training, and capacity building of staff as appropriate and ensure availability of appropriate professional development opportunities to staff.
3. Develop an action plan to address any compliance concern on procurement and logistics
4. Develop monitoring tools for the implementation of NRC Nigeria’s logistics systems and procedures.
5. Prepare monthly performance reports on logistics to support the Country management group in making informed decisions
6. Provide support on the anti-corruption focus and value for money in the programmes
7. Lead on the contract management (eg. ensure that necessary Framework Agreements are in place);
8. Provide strategic and technical support to the programme on the e-voucher system.
9. Ensure the vendor database is continuously updated
10. Maintain the clear segregation of roles and responsibilities within the Logistics team
11. Participate in the country strategy development by providing practical solutions to the Country Management group and Area Management Team
12. Participate in the development of new intervention plans as part of project proposals by overviewing the logistics requirements
13. Ensure the Country Programme has the capacity to manage effectively the core logistics as well as to respond effectively to emergencies
14. Provide support on logistical aspects of the Country Programme emergency preparedness plan
15. Lead on Logistics and compliance training to all staff and specific training to senior managers on the processes, procedures and tools
16. Contextualize the Logistics Handbook, inform the required staff on updates, develop relevant SOPs and roll them out
17. Support on ICT needs assessment, ICT strategy and roll-out of relevant SOPs
18. Ensure close coordination and support the Security Department to ensure programmes are delivered in a safe manner as stipulated in all security SOPs
19. Support in the establishment and monitoring of the filing system, Supporting Document Management and archives for the NRC Nigeria country programme.
20. Submit monthly Logistic Key Performance Indicator reports for review of Regional Office