Overview

Oando Plc is one of Africa’s largest integrated energy solutions provider with a proud heritage. It has a primary listing on the Nigeria Stock Exchange and a secondary listing on the Johannesburg Stock Exchange. With shared values of Teamwork, Respect, Integrity, Passion and Professionalism (TRIPP).

Job Position: Personal Assistant (PA)

Job Location: Lagos

Job Description

  • The Personal Assistant (PA) provides time management and administrative support for the Executive office in Oando.
  • The P.A. primarily assists in managing daily itinerary by updating work calendar and scheduling/co-coordinating business meetings and appointments, business travel or other arrangements.
  • He/she also attends to the general administration of the Executive’s Office by processing all incoming/outgoing mails, screens telephone calls and visitors, maintains filings and other record management systems, and ensures general upkeep of the office.
  • He/she may also provide administrative support to other senior management staff of Oando.
  • Due to the nature of assignments, the P.A. is required to exercise independent judgment and discretion at all times.

Job Responsibilities
Operational:

  • Effectively manages the Executive’s daily itinerary.
  • Schedules and coordinates important meetings/events.
  • Keeps an up to date and accurate diary and schedule of important Group/Company activities and events; updates the Executive on changes as may be required.
  • Makes necessary travel arrangements for the Executive and liaises with the Procurement & Services function and/or appointed Travel Agents.
  • Deals with telephone enquiries as appropriate on behalf of the executive.
  • Processes incoming and outgoing mail, directing to appropriate departments/personnel for necessary action
  • Maintains an effective document and filing management system for the Executive’s Office.
  • Processes purchase orders and expense claim forms for the Executive’s Office and for other management employees as may be directed.
  • Ensures necessary stationery supplies, office equipment purchase & maintenance, regular housekeeping etc.
  • Attends to private issues on behalf of the executive such as settling utility bills, handling domestic staff, banking & other private errands
  • Performs other assigned duties as delegated by the Executive from time to time.
  • Always projects a professional image for Oando, due to the nature of clients.

Key Performance Indicators (KPIs)

  • Effectiveness in managing the Executive’s daily itinerary.
  • Adequacy of administrative support provided to the Executive.
  • Level of professionalism displayed and quality of image portrayed of the Executive’s Office.

Job Requirements

  • Good First degree from a reputable tertiary institution
  • 2 – 3 years /administrative experience within a reputable corporate establishment.

Knowledge & Skills Required:

  • Organization & time management skills
  • administrative skills
  • Interpersonal Relations/communications skills
  • Office Automation (Word, Excel, PowerPoint; other applications)
  • Oral & Written Communication
  • Reporting skills
  • Political Savvy
  • High level of Maturity also required.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Tagged as: Administrative, Oil & Gas

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