Procurement Supervisor at Interswitch

Interswitch is an Africa-focused integrated digital payments and commerce company that facilitates the electronic circulation of money as well as the exchange of value between individuals and organisations on a timely and consistent basis. We started operations in 2002 as a transaction switching and electronic payments processing, and have progressively evolved into an integrated payment services company, building and managing payment infrastructure as well as delivering innovative payment products and transactional services throughout the African continent. At Interswitch, we offer unique career opportunities for individuals capable of playing key roles and adding value in an innovative and fun environment.

Job Position: Procurement Supervisor

Job Location: Lagos, Nigeria

Job Description

• To plan, source, enable, monitor, control, and report on all purchasing processes related to satisfying customer requisitions as approved by management.
• The ordering and order fulfilment of supplies as so approved. Supplier relationship management, and supplier performance management as guided by the Head of Department.

Job Responsibilities
In addition to Supervising the Purchasing unit’s functions:

1. Assist the HOD in the role of sourcing & acquisition at the best price & quality of suppliers, and of materials and services needed by customers
2. Analyze procurement requirements and select the most appropriate methods based on the interpretation and assessment according to Management approved policies and practices, and experience
3. Draft in conjunction with Legal and users – supplier contracts
4. Monitor and review progress of such contractual agreements and consult with vendors and/or user departments to implement corrective action when required
5. Analyze, negotiate and prepare contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of the company
6. Periodic contract review of partner suppliers
7. Support contract negotiations and reviews
8. Strive to achieve ‘Perfect Order Fulfilment’ wherever possible
9. Achieve cost savings targets as set by Management and the business
10. Processing of all Purchase requisitions, ensuring that all details required for a PO are correctly captured
11. Order Management- Receiving quotes, raising purchase orders, tracking vendor payments and delivery of goods ordered
12. Support internal customers (Backbone, Business and Sales) on all procurement matters as well as on related processes and terms (eg Requisitioning, Requests for Proposals (RFP), Requests for Quotations (RFQ))
13. Generation of Purchase Orders according to agreed terms and conditions on MS Dynamics AX
14. Ensure suppliers send proper Invoices on all Purchase Orders from across the organization
15. Process daily Petty Cash expenses with proper approvals
16. Create and maintain procurement records, including electronic records in the company’s Enterprise Resource Planning (ERP) system as well as on the file server; ensuring accuracy and integrity of data
17. Periodic Market Price Survey
18. Periodically request and review price of items in the market compared to that of registered suppliers to continually ascertain best prices
19. Periodic research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality based on the annual/quarterly purchasing plan
20. To identify better supplier sources
21. Conduct quality checks in conjunction with user(s) of goods received to determine fitness for purpose and compliance to terms stated on the PO
22. Arrange for samples, testing and evaluation of new products and ensuring HODs’ awareness of product lines of new and existing suppliers
23. Assist HOD in liaising between suppliers, OEMs and relevant internal departments to facilitate, a quick, responsive and satisfactory procurement process
24. Assists HOD in demand planning and the balance of demand with supply through proper items requirements planning and the application of procurement best practices
25. Sales support eg pricing, and completion of bids to be submitted- RFQ and RFP processes support
26. Project procurement support
27. Supplier relationship management, performance management and reporting
28. Conduct Vendor prequalification, registration, due diligence and on-boarding
29. Continuously evaluate and assess supplier performance reports consistent with agreed to requirements to insure consistency with quality, service and delivery targets; and communicate feedback from the process to respective vendors, Also implement recommendations from the process
30. Supplier categorization and supplier category management
31. Assist in the achievement of other objectives of the Department and Interswitch Group

Others:

1. Provide price updates to other departments to enable them do proper costing and planning
2. Advice on developments in operations and projects in Interswitch that can necessitate procurement policy changes
3. Assist the HOD in communicating best practice to divisions and departments to achieve most effective internal and external purchasing results/processes Communicate Interswitch’s policies and preferences to suppliers and customers to help them become better partners in the successful accomplishment of shared objectives
4. Periodic reporting on purchasing activities, identifying opportunities for the business
5. Capture VOC through periodic customer surveys, analyse and report to HOD

Job Requirements

1. Educational Qualification: B.Sc, BA in Accounting, Science, Engineering, or Social Science
2. Professional Qualification: APICS (American Production and Inventory Control Society), CIPS (Chartered Institute of Purchasing & Supply); Project Management

Experience:

• 5 and above years in Supply Chain Management (SCM), Procurement or Purchasing function

Key Competencies Requirements:
Functional/Technical:

1. Purchasing fundamentals/ Best Practices
2. Project Management
3. Analysis/Spreadsheets/Costing
4. Good knowledge of Interswitch activities
5. Use of ERP
6. Good learning ability
7. Planning
8. Supplier Management
9. Sourcing/Supplier Selection
10. Inventory Management
11. Organization/Flexibility
12. Product-Related Skills
13. Leadership
14. Logistics

Behavioural:

1. High Integrity
2. Excellent communication skills
3. Good Interpersonal skills
4. Confident
5. Attention to detail
6. Team Spirit
7. Ability to work well under pressure
8. Adaptive to change

Application Deadline
19th October, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online