Overview

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

Job Position: Project Administrator

Job Location: Ibadan, Oyo

Job Responsibilities

  1. Assist the project manager(s) with day-to-day project administrative processes and functions.
  2. Develop and maintain an efficient filing system/database on project activities/milestones and stakeholders.
  3. Participate in the development of sub-grant agreements/amendments and work with Project Development and Administration Unit (PDAU) to manage these agreements in line with donor agreements.
  4. Monitor timely completion of (quarterly, mid-term, annual) project milestones and liaise with implementing partners to ensure high quality technical and financial reports are submitted in a timely manner to PDAU, finance and Project M&E officer.
  5. Coordinate, set up Zoom/Teams links, and record minutes for regular meetings for the project management team, project advisory committee and other meetings with external/internal project partners.
  6. Handle logistical arrangements for project meetings, workshops, duty travels and accommodation (flight and hotel booking, travel authorization requests, visa requests, and travel advances as needed).
  7. Manage project related inventories, coordinate local and international purchases and follow up with finance and supply chain on processing invoices and payments.
  8. Liaise with the project finance officer and provide financial oversight to the project manager(s) on project budgeting, expenditures and burn rate.
  9. Follow up on engagement, delivery, and payments to Project consultants and short-term staff.
  10. Supervise junior staff in the project coordination team and assist in annual performance appraisals.
  11. Assist with preparing project reports and other communication materials such as project research highlights, stories, blogs and other social media posts.
  12. Build and maintain good working relationships with all Project stakeholders and support linkages with the Seed Equal Genetic Innovation Initiative as needed.
  13. Perform any other job-related task as may be assigned by the supervisor.

Job Requirements

  • Master’s in Business Administration, Project Management or any other related field with a minimum of eight (8) years’ experience performing a similar or related role in a well-structured organization.

Competencies:
The ideal candidate must:

  1. Be proficient in MS-Office (Word, Excel, PowerPoint, Outlook) and online
  2. meeting/file sharing platforms (eg MS Teams, Google Docs, Zoom etc), with ability to quickly learn new applications.
  3. Be well organized, able to multitask and work under pressure to meet deadlines with keen attention to detail.
  4. Have a positive attitude, strong team spirit and excellent administrative service orientation.
  5. Have good communication skills (writing, reading, and speaking).
  6. Experience in budgeting and financial management procedures.

Remuneration
We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Application Deadline
9th January 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information (PDF)

Note

  1. The application must include the names and e-mail addresses of three professional referees which must include the applicant’s current or previous direct Supervisor, professional colleague, and evidence of current remuneration package.
  2. IITA is an equal-opportunity employer and is committed to building a diverse workforce, particularly welcoming applications from women.
  3. While all applications will be acknowledged, please note that only shortlisted candidates will be contacted.

Tagged as: Administrative

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